Early Alert Response System: A Faculty Guide
It is the mission of the Early Alert Program to Facilitate campus-wide collaboration through the Early Alert Response System in an effort to increase student retention and persistence by identifying struggling students and actively provide a link to academic suppoprt services, advising, and campus referrals in a timely way.
Things to consider when submitting an Early Alert:
- Early Alerts for academic concerns are supplemental to, not a replacement for, communication between the professor and student about expectations and topics related to class performance.
- Early Alerts are most beneficial during the first 3-6 weeks of the semester.
- Following submission, a trained advisor will review the alert and make appropriate referrals, often within 24 hours.
- Students are not automatically contacted through the EARS system when an alert is submitted.
- Trained advisors will not readily follow up with instructors to you, and will instead, encourage the student to have appropriate conversations.
Types of Alerts & Suggested Responses
Level 1 Behavior:
- Evidence of weak study skills
- Unprepared for class and unable to participate
- Low quiz and test grades for a large portion of the class
- Incomplete homework assignments
- Lack of engagement
Response: Instructors attempt to help students prior to making an Early Alert Referral. Provide the student with a Learning Center "Come See Us" Referral card, if appropriate.
If you are noticing that more than a third of your class appears to be struggling, rather than submitting an Early Alert for all of them, consider inviting the Learning Center to present to your class about study habits and services available. You can submit a request here or send an email to firstname.lastname@example.org.
Level 2 Behavior:
- After instructor intervention for Level 1 alert, behavior continues
- Student consistently misses classes early in semester and is unresponsive to contact attempts
- Student has not logged into BlackBoard and/or has missed assignments exams
- Sudden decline in academic performance or attendance
Response: Submit an Early Alert through class roster and include Level 1 responses, especially if behavior is seen during the first 3-6 weeks of the semester.
Level 3 Behavior:
- Changes in demeanor which might include anxiety, aggression, or depression
- Drastic changes in behavior, performance, or appearance
- Disruptive behavior
- Threats of harming self or others
Response: Submit an Early Alert immediately.
If immediate assistance is necessary for the student's safety or welfare, contact the CARE team directly at email@example.com | 940-565-4373, the campus police at 940-565-3010, or dial 911.
Download this PDF for a copy of Alert Behaviors and Instructions to submit a Referral